Brendan Maloney & Company Solicitors take their obligations under the New General Data Protection Regulations (GDPR) together with our continued privacy commitment to our Clients and Prospective Clients seriously and we believe that Clients and Visitors to our website should be appraised of our privacy policies.
The following is a statement which sets out how we as a Data Controller collect and process personal data about the following users:
1) Visitors to our Website and any online presence (such as social media and any other blog posts of Brendan Maloney & Company Solicitors, however please note that we are not responsible for the content or privacy policies of other websites such as social media websites who may process your personal data otherwise than in accordance with our own privacy policies).
2) Individuals whom we communicate with or have interactions with in the course of our business
3) Prospective Clients and/or Clients whose personal data is provided to Brendan Maloney & Company Solicitors in connection with the provision of our services
We normally collect or use information from you or others only where we have your consent to do so, where we need the information to perform a contract with you, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may have a legal obligation to collect or retain personal information or may need the personal information to protect your vital interests or those of another person.
There are instances in which we invite or request individuals to provide us with their personal data, including through our websites or social media presence for example through our contact feature in our website www.brendanmaloney.ie/contact. In addition, individuals may volunteer information which comprises of personal data to us by means of other communication such as telephone, email or as explained through our website or social media presence.
In providing our legal services, we may also indirectly receive personal data. Categories of personal data may include: names, addresses, contact information, email addresses and other information that is relevant to the provision of our services. The information that is communicated in connection with the provision of services is subject to our client confidentiality obligations and may be protected by professional legal privilege.
How We Use Personal Data
The purposes for which we use personal data and the legal basis for which that processing is necessary and/or permitted are:
Purpose: communicating with you, our clients and other people and companies in the course of our business, managing our business, maintaining and operating our website, marketing about our services, transferring information to third parties, including to our own service providers
Legal basis: to support our legitimate interest in managing our business and providing services to our clients and performing our contractual obligations provided such interests are not overridden by the right and interest of the data subjects concerned
Purpose: Processing of Employment Applications. Legal Basis: to Perform or enter into a Contract with the Data Subject and to support our legitimate interest in managing our business and providing services to our clients and performing our contractual obligations provided such interests are not overridden by the right and interest of the data subjects concerned
Purpose: prevention and detection of fraud, money laundering and or other crimes. Legal basis: to comply with our legal obligations under Anti Money Laundering Legislation
In relation to personal data we will retain same only for as long as necessary for the purposes for with which it was collected and as long as we have a legitimate business interest to retain the data; as required by law or regulatory guidance to which we are subject; and for the exercise or defence of legal claims that may be brought by or against us.
Disclosure of Information
Please note that we may disclose personal data to third parties who provide a service to us, to a public authority in the event that we are compelled to do so by a court of relevant jurisdiction or by statute, where we are under a legal obligation to transfer it to a third party, a prospective seller or buyer of any of our practice, and a third party where it is necessary to protect the vital interests of the data subject or another natural person.
Please note that there will be limited situations in which will be necessary to transfer personal data outside of the EEA, in that event we will ensure that appropriate safeguards are provided for to protect the privacy and integrity of such personal data and will review standard contractual clauses under article 46.2 of the GDPR.
Please note, that we may use third parties to process personal data outside of the EEA. In that event, we shall ensure that any third-party service provider subscribes to EU Model Clauses to ensure that appropriate safeguards are provided to protect the privacy and integrity of such personal data.
Data Subject Rights
As a data controller and to the extent that we are a controller of your personal data you may request access to, rectification or erasure of your personal data, or restriction of processing, object to processing of your personal data as well as the right to data portability.
Please note that in each particular case, these rights are subject to restrictions as provided for by law.
The following is a summary of your rights:
The right of access which will enable you to receive a copy of your personal data
The right to rectification will enable you to correct any incomplete or inaccurate information of any personal data we hold about you
The right to restrict processing will enable you to request that we hold the processing of your personal data in certain circumstances
The right to object will enable you to object to us processing your personal data on the basis of our legitimate interests or those of a third party
The right to erasure enables you to ask us to delete your personal data in certain circumstances (subject to our legal requirements to retain information for a certain period)
The right to data portability will enable you to request us to transmit personal data that you have provided to us to a third party without interference or to give you a copy of the said data so that you can transmit the said data to a third party when this is technically possible.
You have the right to complaint with the Data Protection Authority in the Member State of your residence or place of work or place of an alleged data breach if you consider that the processing of your personal data infringes the General Data Protection Regulations.
If you want to exercise any of the rights described above please contact us at email@example.com and we will respond to your request within one month. This one month period may be extended by a further two months were necessary taking into account the complexity of your case and the number of requests made. We will inform you of any such extension within one month of receipt of your request.
In certain circumstances, you may be requested to provide proof of identification to verify your request. We may have a right to refuse your request where there is a basis to do so in law or if your request is manifestly unfounded or excessive or to the extent necessary for important objectives of public interest.
Security of your personal data.
Brendan Maloney & Company Solicitors use a variety of security technologies, internal measures and procedures to secure your personal data from unauthorised access and use. We have implemented internal privacy and security policies to safeguard your personal data. However, please note that although Brendan Maloney & Co solicitors have implemented security measures both physical and technological we cannot guarantee that our system will be 100% completely secure.
We will continue to revise our internal policies and security measures and endeavour to obtain adequate levels of protection continuously. However we cannot guarantee that information which you supply will not be intercepted by a third party whilst being transmitted through the Internet or otherwise. We cannot guarantee the security of your personal data which is transmitted to our website, any transmission of your personal data through our Website is done so at your own risk.
Any questions comments or suggestions in relation to our Privacy Statement and the personal data Brendan Maloney & Company Solicitors hold should be addressed to firstname.lastname@example.org or in writing to Brendan Maloney & Company Solicitors, Kilbride Cottage, Killarney Road, Bray, Co Wicklow.
Last Updated: 25th May 2018